Federal Tax Records

This series provides a summary record of data reported on the annual wage and tax statements for agency employees, corrections to these statements, and a record of transmittal to the federal government. Records include print-outs from the agency by year in social security number order which include names, social security numbers, tax subject earnings, other data required by law, summary transmittal forms, and FICA records. Forms may include 1099, W-2, FICA, and other tax records.

Identification

Record Series Item Number: 
3.2.003
Retention Policy Number: 
110
Series: 
3.2 - Personnel Records-Payroll

Retention Period

Total Retention: 
AC + 7

Characteristics

Final Repository: 
CONTROLLER
Vital: 
X
Remarks: 
AC = Tax due date, date claim is filed or date tax is paid, whichever is later. 26 CFR 31.6001-1. IRC Section 6531 Title 26-Internal Revenue Code. 7 year retention based on UNT internal practice.

Status

Last Update: 
4-Mar-14