Processing Files

Machine-readable files used in the creation, utilization, and updating of master files.

Identification

Record Series Item Number: 
2.1.001
Retention Policy Number: 
20
Series: 
2.1 - Electronic Data Processing Records-Automated

Retention Period

Total Retention: 
AC

Characteristics

Final Repository: 
IT SHARED SERVICES (ITSS) /LOCAL UNIT
Vital: 
X
Remarks: 
AC = Completion of 3rd update cycle except for: a) Raw data input or source file which replaces or serves as the basic source document in lieu of a textual or other source document - Follow the retention period approved for the equivalent type of textual record or as long as administratively valuable, whichever longer. b) Routine or benchmark data file used in testing a system or program - As long as administratively valuable. c) File which facilitates processing of a particular job or system run, but which does not add to, delete from, or substantially modify information in a master file - As long as administratively valuable. CAUTION: Records management officers must be certain before assigning the retention period of AC to agency automated processing files that the files do not fall under records series listed elsewhere.

Status

Last Update: 
4-Mar-14