Relatively long-lived computer files containing organized and consistent sets of complete and accurate electronic records. Examples include, but are not limited to, data tables of relational databases used by applications or computer programs
Identification
Record Series Item Number:
2.1.002Retention Policy Number:
19Series:
2.1 - Electronic Data Processing Records-AutomatedRetention Period
Total Retention:
ACCharacteristics
Final Repository:
IT SHARED SERVICES (ITSS)Vital:
XRemarks:
AC = Completion of 3rd update cycle except for: a) Data file which replaces or serves in lieu of a textual record - Follow the retention period approved for the equivalent type of textual record. b) Output data file extracted from system solely to produce printed reports or other publications - Dispose of when no longer needed to create report or publication. CAUTION: Records management officers must be certain before assigning the retention period of AC to agency automated master files that the files do not fall under the exception noted in (a).