For further assistance please use one of the following methods to contact us:

• SUBMIT AN INQUIRY HERE
• Telephone: (940) 565-4171
• E-mail: records@unt.edu

The Center for Learning Enhancement Assessment and Redesign (CLEAR) provides detailed information on how to manage and download records created through an online course.  Please visit this link for more details: https://lms.unt.edu/resources/canvas-eos-tasks.html

Yes, UNT FERPA training is coordinated by the Office of the Registrar. You can find information and training options on the UNT FERPA website.

Yes, please browse our Training Catalog for details.

If you need assistance locating a record series in the Records Retention Schedule(s), please contact us.

A Records Management Representative (RMR) assists their unit with the effective management, scheduling, and disposition of records. Detailed information about RMRs can be found here.

A university record may not be destroyed if litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the record is initiated before the expiration of the retention period. In addition records should not be disposed of before their retention period and should not be disposed of prior to approval of the Final Disposition Log (FDL) by our office.  Units should use the Final Disposition Log to list all records to be disposed of and send this log to the Institutional Records Management Program preferably through email to records@unt.edu.

Vital records are records that are necessary to the resumption or continuation of University operations in the event of an emergency or disaster. They may also be records that are necessary to the recreation of the legal and financial status of the University. State law requires that vital records be backed up and stored off site.

The calendar year runs from January 1 through December 31 of the year. For example, the 2009 calendar year runs from January 1, 2009 through December 31, 2009. On the Records Retention Schedule, calendar year is represented as "CE".

The fiscal year for UNT runs from September 1 of one year through August 31 of the following year. For example, the 2009 fiscal year runs from September 1, 2008 through August 31, 2009. On the Records Retention Schedule, fiscal year is represented as "FE".

The Records Retention Schedule, known as the RRS, identifies all institutional records.  The schedule indicates how long records should be retained; whether they have historical value; whether records are considered vital to university operations and who is the final repository.

A University record is any written, photographic, machine-readable or other recorded information created or received by or on the behalf of the University that documents activities in the conduct of University business or use of public resources.  A record can be in physical or electronic format; an email; or contained within a database.

Records management is the effective management of our information assets.  Effective records management helps in preparation for disasters, open records requests, administrative review, etc. Records Management also helps business units free up space by disposing of records which have met or exceeded their retention period in the Records Retention Schedule.

Texas law requires all state agencies, including state educational institutions, to maintain an active records management program with an approved Records Retention Schedule. Each business unit under the UNT System has a responsibility to preserve and protect all records that are under its control.

Records management is the application of management techniques to the creation, use, maintenance, retention, preservation and destruction of records for the purposes of improving operational efficiency as well as compliance with federal and state laws.

The Final Disposition Log ("FDL") is used to document the disposal of records at the University of North Texas. The FDL is required by the Texas State Library and Archives Commission. A records series is listed for each type of record disposed. It is not required to list EACH line individually, if all records are associated with the same records series (example: All "Cash Deposit Slips" being disposed can fall under one line).

All completed FDLs should be sent to the Institutional Records Management Program.  The submitting department is not required to keep a copy of the disposition log.  Departments wishing to view copies of previously submitted disposition logs should contact us

Yes, please browse our Training Catalog for details.