Includes bid requisition/authorizations, invitations to bid or propose, bid specifications, successful and unsuccessful bids, and bid tabulation/evaluations. c) Unsuccessful bids that do not meet agency submission requirements and are not included in bid evaluation process (e.g. withdrawn, missed submission deadline, incomplete submission, etc.).
Identification
Record Series Item Number:
5.3.007Retention Policy Number:
24cSeries:
5.3 - Support Services Records-PurchasingRetention Period
Total Retention:
AC+2Characteristics
Final Repository:
FACILITIES/PURCHASINGVital:
XRemarks:
AC=Date of notification of denial or date of withdrawal, as applicable CAUTION: If a formal written contract is the result of a successful bid or request for proposal, the successful bid or request for proposal and its supporting documentation must be retained for the same period as the contract. NOTE: see Contracts and Leases (5.1.001) and Building Construction Contract and Inspection Records (5.2.028).