Records to be kept include, copies of crime reports; the daily crime logs; fire logs; records for arrests and referrals for disciplinary action; timely warning and emergency notification reports; documentation, such as letters to and from local police having to do with Clery Act compliance; letters to and from Campus Security Authorities; correspondence with the Department of Education regarding Clery Act compliance; maps outlining Clery geography; list of property owned or controlled by UNT and/or recognized student organizations; copies of notices to students and employees about the availability of the annual security report; and any other documentation needed to meet the requirement for disclosure of campus security, crime statistics, and fire safety statistics.
Identification
Record Series Item Number:
1.1Retention Policy Number:
15Series:
1.1 - Administrative Records-GeneralRetention Period
Total Retention:
AC+7Characteristics
Final Repository:
POLICE/ STUDENT AFFAIRSRemarks:
AC=Until superseded, expired, or discontinued. This record item is based on the U.S. Department of Education guidelines (The Handbook for Campus Safety and Security Reporting). Record retention changes should follow that guidance. URRS-223, URRS-224, URRS-225, 20 USC 1092(f),34 CFR 668.46