AC = Official approval of written minutes of the meeting by the governing body of an agency. See Caution comment at Meetings Agenda and Minutes - Official Committees (1.1.058). CAUTION: Minutes of state agencies are permanent records. Audio and videotapes are not permanent media. State agencies may not retain audio or videotapes of the meetings of governing bodies in lieu of written minutes. The proceedings of all meetings of state boards, committees, commissions, and councils must be reduced to writing. Audio or videotape.