Forms or similar records used to place a new employee on the budget or to change information concerning the records of an employee including pay grade, position classification, employee number, evaluation date, and termination of employment, biographical data sheets, employee separation forms, exit/clearance forms, notifications of intent to hire faculty candidates, name change forms, and position audit documentation.
Identification
Record Series Item Number:
3.1.022Retention Policy Number:
188Series:
3.1 - Personnel Records-EmployeeRetention Period
Total Retention:
AC + 6Characteristics
Final Repository:
HUMAN RESOURCES/PAYROLLRemarks:
AC= Termination or separation from university. If person leaves, then returns, retention clock restarts if records still exist. Open unless clearly unwarranted invasion of personal privacy. 29 CFR 1602.31 [State agencies]. 29 CFR 1602.49(a) [State Universities].