Forms or similar records used to place a new employee on the budget or to change information concerning the records of an employee including pay grade, position classification, employee number, evaluation date, and termination of employment, biographical data sheets, employee separation forms, exit/clearance forms, notifications of intent to hire faculty candidates, name change forms, and position audit documentation.
Record Series Item Number:3.1.022
Retention Policy Number:188
Series:3.1 - Personnel Records-Employee
Total Retention:AC + 6
Final Repository:HUMAN RESOURCES/PAYROLL
Remarks:AC= Termination or separation from university. If person leaves, then returns, retention clock restarts if records still exist. Open unless clearly unwarranted invasion of personal privacy. 29 CFR 1602.31 [State agencies]. 29 CFR 1602.49(a) [State Universities].