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Grant Records (Non-Federal and Non-State)

This record series consists of fiscal records for grants and other sponsored contracts that have been awarded by non-federal and non-state agencies

Identification

Record Series Item Number
9.1
Retention Policy Number
726
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+3

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
AC=END OF GRANT. INTERNAL AUDIT WILL EXPECT UNITS TO PROVIDE AUDIT RECORDS IN CASE OF AN AUDIT.
CAUTION: Grants have individual guidelines for retention. Records
must be retained in accordance with guidelines of grant contract. If the grant contract does not
specify terms for retention then retain for AC+3.

Status

Last Update
10/15/21 11:52
GUID
UNTRRS-1512

Animal forms disposition or transport of.

Identification

Record Series Item Number
9.1
Retention Policy Number
717
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+3

Characteristics

Vital
No
Remarks
AC=RECORDS MUST BE MAINTAINED FOR THE DURATION OF THE ACTIVITY PLUS THREE YEARS PER USDA, IACUC (INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE.) 9 CFR PART 2, SUBPART C 2.35

Status

Last Update
10/15/21 11:51
GUID
UNTRRS-1503

Animal Protocols.

Identification

Record Series Item Number
9.1
Retention Policy Number
716
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
3 OR AC+3

Characteristics

Vital
No
Remarks
AC=RECORDS THAT RELATE TO APPLICATIONS, PROPOSALS, AND PROPOSED SIGNIFICANT CHANGES MUST BE MAINTAINED FOR THE DURATION OF THE ACTIVITY PLUS THREE YEARS PER USDA, IACUC (INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE). 9 CFR PART 2, SUBPART C 2.35

Status

Last Update
10/15/21 11:51
GUID
UNTRRS-1502

Human Research Protocols.

Identification

Record Series Item Number
9.1
Retention Policy Number
709
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+6

Characteristics

Vital
Yes
Remarks
AC=RECORDS THAT RELATE TO APPLICATIONS, PROPOSALS, AND PROPOSED SIGNIFICANT CHANGES MUST BE MAINTAINED FOR THE DURATION OF THE ACTIVITY PLUS SIX YEARS PER 45 CFR 46.

Status

Last Update
10/20/21 15:03
GUID
UNTRRS-1495

Grants records - grants which include clinical trials / drug studies.

Identification

Record Series Item Number
9.1
Retention Policy Number
706
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+15

Characteristics

Archival
I
Vital
Yes
Remarks
AC= AFTER COMPLETION AND UPON RECEIPT OF NOTICE OF NEW DRUG APPLICATION APPROVAL OR INVESTIGATIONAL NEW DRUG WITHDRAWAL. 21 CFR 312.57. INCLUDES BOTH FEDERAL AND NON -FEDERAL GRANTS AND SPONSORED AGREEMENTS. SEE NOTE 1. CAUTION: GRANTS HAVE INDIVIDUAL GUIDELINES FOR RETENTION. RECORDS MUST BE RETAINED IN ACCORDANCE WITH GUIDELINES OF GRANT OR CONTRACT.The archival requirement is met by sending the required copies of the requests to TSLAC Publications Depository. Only the copies of supporting documentation submitted to the Legislative Budget Board are archival."

Status

Last Update
10/15/21 11:48
GUID
UNTRRS-1492

USDA Reports of Acquisition.

Identification

Record Series Item Number
9.1
Retention Policy Number
705
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+3

Characteristics

Vital
No
Remarks
AC=RECORDS MUST BE MAINTAINED FOR THE DURATION OF THE ACTIVITY PLUS THREE YEARS PER USDA, IACUC (INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE.) 9 CFR PART 2, SUBPART C 2.35

Status

Last Update
10/15/21 11:47
GUID
UNTRRS-1491

Certificate of veterinary inspection.

Identification

Record Series Item Number
9.1
Retention Policy Number
704
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+3

Characteristics

Vital
No
Remarks
AC=RECORDS MUST BE MAINTAINED FOR THE DURATION OF THE ACTIVITY PLUS THREE YEARS PER USDA, IACUC (INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE). 9 CFR PART 2, SUBPART C 2.35

Status

Last Update
10/15/21 11:47
GUID
UNTRRS-1490

Research Human Subjects Records

IRB and OPHS (only those records associated with OPHS or IRB review)

Identification

Record Series Item Number
9.1
Retention Policy Number
701
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+6

Characteristics

Vital
Yes
Remarks
AC=RECORDS MUST BE MAINTAINED FOR THE DURATION OF THE ACTIVITY PLUS SIX YEARS PER 45 CFR 46.

Status

Last Update
6/29/21 14:21
GUID
UNTRRS-1487

Federal regulation compliance records for patents, copyrights, and trademarks.

Includes all correspondence related to the reporting of federally funded inventions to appropriate sponsoring agency.

Identification

Record Series Item Number
9.1
Retention Policy Number
700
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+7

Characteristics

Archival
I
Vital
Yes
Remarks
AC=EXPIRATION OR ABANDONMENT OF PATENT, COPYRIGHT, OR TRADEMARK OR, FOR NON ISSUED PATENTS, DATE OF LAST OFFICE ACTION OR CORRESPONDENCE. MANDATORY BACKUP OF DOCUMENTS IS REQUIRED. URRS-276

Status

Last Update
10/20/21 15:33
GUID
UNTRRS-1486
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