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Transcript Request Forms

This series provides a record of students requests for transcripts to be sent to other institutions. Information on the individual form includes: students present name and other name(s) under which the student attended; social security number; home address; phone number; student signature; number of copies of transcript requested; fee status; whether official or unofficial transcripts are desired; date of request; and destination(s) of transcript(s).

Identification

Record Series Item Number
7.8
Retention Policy Number
245
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
AC+1

Characteristics

Final Repository
REGISTRAR
Vital
No
Remarks
AC = End of term transaction occurred. FERPA, confidential record.

Status

Last Update
10/15/21 10:41
GUID
UNTRRS-1209

Student Name Change Records

This series documents applicant/student name changes reported to the admission's/registrar's office by applicants/students. Records may include but are not limited to: letters requesting change in name; name changes forms; lists or reports of students with changed names; and related documentation and correspondence.

Identification

Record Series Item Number
7.8
Retention Policy Number
242
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
PM

Characteristics

Final Repository
REGISTRAR
Vital
Yes
Remarks
Paper copy microfilmed after 3 months. FERPA, confidential record.

Status

Last Update
10/15/21 10:39
GUID
UNTRRS-1206

Class Roll Summary

Identification

Record Series Item Number
7.8
Retention Policy Number
49
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
5

Characteristics

Final Repository
REGISTRAR
Vital
No

Status

Last Update
10/15/21 10:36
GUID
UNTRRS-1216