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Pharmacy - Drug Administration Records

Inventory and other records of the purchase, acquisition, disposal, or dispensation of drugs as required by federal law and regulation, state law, and the rules of the Texas State Board of Pharmacy.

Identification

Record Series Item Number
8.1
Retention Policy Number
668
Series
8.1 - Medical Records

Retention Period

Total Retention
AC+2

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
AC = The later of the date that the records was required to be created, the record was actually created, or the prescription was last filled. CAUTION: By federal regulation, inventories and records of all controlled substances must be maintained separately from all other records of the pharmacy. 21 CFR 1304.04(a);
Health and Safety Code, Section 481.067(c);
37 TAC 13.207

Status

Last Update
10/15/21 11:10
GUID
UNTRRS-1391

HIPAA Training Records

Records documenting employee HIPAA training.

Identification

Record Series Item Number
8.1
Retention Policy Number
661
Series
8.1 - Medical Records

Retention Period

Total Retention
FE+6

Characteristics

Final Repository
STUDENT HEALTH AND WELLNESS CENTER
Vital
No
Remarks
HIPAA Administrative Requirements 164.530

Status

Last Update
10/15/21 11:09
GUID
UNTRRS-1290

Counseling Clinics - Patient Records

Patient information, client consent forms and associated documentation. This series documents provision of health-related services to clients on an outpatient basis by offices other than the Student Health and Wellness Center. Examples of types of services are: speech therapy; hearing testing; and cholesterol screening. This series may include but is not limited to: tests; goals and objectives; diagnostic reports; questionnaires; custody agreements (minors) notes and related data.

Identification

Record Series Item Number
8.1
Retention Policy Number
654
Series
8.1 - Medical Records

Retention Period

Total Retention
AC+6

Characteristics

Final Repository
Counseling Clinics
Vital
No
Remarks
AC=Date of last contact with the client. Retention based on requirements and Texas Administrative Code, Title 22, 681.41 (r).

Status

Last Update
6/28/21 15:54
GUID
UNTRRS-1289

Medical Record - Children Only (17 years or younger)

Identification

Record Series Item Number
8.1
Retention Policy Number
162
Series
8.1 - Medical Records

Retention Period

Total Retention
AC + 10

Characteristics

Final Repository
STUDENT HEALTH AND WELLNESS CENTER
Vital
Yes
Remarks
AC = After the date on which the patient who is the subject of the record was last treated, or the 21st birthday, whichever is later. The UNT Student Health and Wellness Center maintains patient billing records as part of this series. Texas Administrative Code, Section 165.1, Medical Records; Texas Health and Safety Code 241.103 and Texas Government Code Section 441.187, Destruction of Records.

Status

Last Update
6/29/21 14:07
GUID
UNTRRS-1288

Medical Record - Adults Only

This record series includes patient medical records and associated patient billing records.

Identification

Record Series Item Number
8.1
Retention Policy Number
161
Series
8.1 - Medical Records

Retention Period

Total Retention
AC + 10

Characteristics

Final Repository
STUDENT HEALTH AND WELLNESS CENTER
Vital
Yes
Remarks
AC = After the date on which the patient who is the subject of the record was last treated, or the 21st birthday, whichever is later. The UNT Student Health and Wellness Center maintains patient billing records as part of this series. Texas Administrative Code, Section 165.1, Medical Records; Texas Health and Safety Code 241.103 and Texas Government Code Section 441.187, Destruction of Records.

Status

Last Update
6/29/21 14:06
GUID
UNTRRS-1287

Residency programs and curriculum records.

Includes but is not limited to schedules of conferences, curriculum used in residency programs, attendence sheets for conferences and special programs.

Identification

Record Series Item Number
7.9
Retention Policy Number
696
Series
7.9 - Student Records - Certification Programs

Retention Period

Total Retention
AC+1

Characteristics

Vital
No
Remarks
AC=PROGRAM LENGTH (AC=4 YEARS FOR A 4 YEAR TRAINING PROGRAM).

Status

Last Update
10/15/21 11:08
GUID
UNTRRS-1527

Residency & fellowship program - application information.

ncludes, but is not limited to, common application form, photographs, letters of recommendation, certified transcript scores, dean's letter, graduate transcripts, documents for foreign medical graduates, sanction checks, acknowledgement forms, ranking documentation.

Identification

Record Series Item Number
7.9
Retention Policy Number
695
Series
7.9 - Student Records - Certification Programs

Retention Period

Total Retention
AC+1

Characteristics

Vital
No
Remarks
AC=END OF ACADEMIC YEAR IN WHICH THE APPLICATION WAS MADE.

Status

Last Update
10/15/21 11:07
GUID
UNTRRS-1526

Student Teacher Records

Identification

Record Series Item Number
7.9
Retention Policy Number
305
Series
7.9 - Student Records - Certification Programs

Retention Period

Total Retention
AC + 10

Characteristics

Final Repository
EDUCATION
Vital
Yes
Remarks
AC = After student graduates. FERPA, confidential record.

Status

Last Update
10/15/21 11:07
GUID
UNTRRS-1253

Deceased Student Files

Identification

Record Series Item Number
7.8
Retention Policy Number
684
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
AC+5

Characteristics

Final Repository
Dean of Students/Registrar
Vital
No
Remarks
AC=Date of Notification of Death

Status

Last Update
10/15/21 11:05
GUID
UNTRRS-1463
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