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Research Human Subjects Records

IRB and OPHS (only those records associated with OPHS or IRB review)

Identification

Record Series Item Number
9.1
Retention Policy Number
701
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+6

Characteristics

Vital
Yes
Remarks
AC=RECORDS MUST BE MAINTAINED FOR THE DURATION OF THE ACTIVITY PLUS SIX YEARS PER 45 CFR 46.

Status

Last Update
6/29/21 14:21
GUID
UNTRRS-1487

Federal regulation compliance records for patents, copyrights, and trademarks.

Includes all correspondence related to the reporting of federally funded inventions to appropriate sponsoring agency.

Identification

Record Series Item Number
9.1
Retention Policy Number
700
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+7

Characteristics

Archival
I
Vital
Yes
Remarks
AC=EXPIRATION OR ABANDONMENT OF PATENT, COPYRIGHT, OR TRADEMARK OR, FOR NON ISSUED PATENTS, DATE OF LAST OFFICE ACTION OR CORRESPONDENCE. MANDATORY BACKUP OF DOCUMENTS IS REQUIRED. URRS-276

Status

Last Update
10/20/21 15:33
GUID
UNTRRS-1486

Research Animal Health Records.

Identification

Record Series Item Number
9.1
Retention Policy Number
692
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+3

Characteristics

Vital
No
Remarks
AC=RECORDS MUST BE MAINTAINED FOR THE DURATION OF THE ACTIVITY PLUS THREE YEARS PER USDA, IACUC (INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE.) URRS-289, 9 CFR PART 2, SUBPART C 2.35

Status

Last Update
10/15/21 11:21
GUID
UNTRRS-1524

USDA Animal Tags.

Identification

Record Series Item Number
9.1
Retention Policy Number
691
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+1

Characteristics

Vital
No

Status

Last Update
10/15/21 11:20
GUID
UNTRRS-1523

USDA Inspection Records.

Identification

Record Series Item Number
9.1
Retention Policy Number
690
Series
9.1 - Research Administration and Accounting

Retention Period

Total Retention
AC+3

Characteristics

Vital
No
Remarks
AC=RECORDS MUST BE MAINTAINED FOR THE DURATION OF THE ACTIVITY PLUS THREE YEARS PER USDA, IACUC (INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE.) 9 CFR PART 2, SUBPART C 2.35

Status

Last Update
10/15/21 11:17
GUID
UNTRRS-1522

HIPAA (health insurance portability and accountability act of 1996) records.

Identification

Record Series Item Number
8.1
Retention Policy Number
707
Series
8.1 - Medical Records

Retention Period

Total Retention
CE+6

Characteristics

Vital
No
Remarks
HIPAA REGULATIONS REQUIRE FORMS TO BE KEPT FOR PLUS SIX YEARS. INCLUDES THE FOLLOWING FORMS: ACKNOWLEDGEMENT OF RECEIPT OF NOTICE OF PRIVACY PRACTICE, REQUEST FOR DISCLOSURE ACCOUNTING LOG, REQUEST FOR ACCESS TO HEALTH INFO., REQUEST FOR ACCOUNTING DISCLOSURE PHI, REQUEST FOR AMENDMENT, REQUEST FOR SPECIAL PRIVACY PROTECTION, AUTHORIZATION FOR RELEASE OF HEALTH INFORMATION.

Status

Last Update
10/15/21 11:13
GUID
UNTRRS-1493