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Diploma Mailing Verification Records

This series documents students requests to have diplomas and other graduation records distributed to specific addresses. Records include: signed cards listing permanent addresses for diplomas to be mailed to; indicating that fees have been paid; and listing students names, college or school within the institution, degrees granted, and dates of requests.

Identification

Record Series Item Number
7.8
Retention Policy Number
577
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
AC+1

Characteristics

Final Repository
REGISTRAR
Vital
No
Remarks
AC = Graduation date.

Status

Last Update
10/15/21 11:01
GUID
UNTRRS-1266

Residency Classification Forms

This series documents declarations filed by students regarding state residency status which is critical for determining tuition status. Records may include but are not limited to: affidavits; correspondence regarding residency; and related documentation.

Identification

Record Series Item Number
7.8
Retention Policy Number
303
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
AC+5

Characteristics

Final Repository
REGISTRAR
Vital
Yes
Remarks
AC=After Graduation

Status

Last Update
10/15/21 10:58
GUID
UNTRRS-1251

Student Record Releases - Documentation of Requests from and Disclosures to a Party with Written Consent from the Student

Identification

Record Series Item Number
7.8
Retention Policy Number
300
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
PM

Characteristics

Final Repository
REGISTRAR
Vital
Yes

Status

Last Update
10/15/21 10:57
GUID
UNTRRS-1248

Student Record Releases - Written Refusals for Disclosure of Directory Information

Identification

Record Series Item Number
7.8
Retention Policy Number
298
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
US or AC

Characteristics

Final Repository
REGISTRAR
Vital
Yes
Remarks
AC = After termination of enrollment. 34 CFR 99.32(a)(2).

Status

Last Update
10/15/21 10:52
GUID
UNTRRS-1246

Student Record Releases - Requests and Disclosures to Student and University Official(s) With Legitimate Educational Interests

Identification

Record Series Item Number
7.8
Retention Policy Number
297
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
2

Characteristics

Final Repository
REGISTRAR
Vital
Yes

Status

Last Update
6/28/21 17:03
GUID
UNTRRS-1245

Student Record Releases - Documentation of Requests from and Disclosures to a Party Seeking Directory Information

Identification

Record Series Item Number
7.8
Retention Policy Number
296
Series
7.8 - Student Records - Registrar

Retention Period

Total Retention
2

Characteristics

Final Repository
REGISTRAR
Vital
Yes
Remarks
FERPA, confidential record.

Status

Last Update
10/15/21 10:56
GUID
UNTRRS-1244
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