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Admissions Report

This series provides summary information relating to student admission programs which may be used for control, planning or review.

Identification

Record Series Item Number
7.3
Retention Policy Number
581
Series
7.3 - Student Records - Admission

Retention Period

Total Retention
AV

Characteristics

Final Repository
ADMISSIONS
Vital
No

Status

Last Update
10/15/21 10:24
GUID
UNTRRS-1270

Admissions Records- Not Accepted

This series documents the application process for individuals seeking admission to the institution. Records may include but are not limited to: admission applications; program applications; academic transcripts from other institutions; test scores; letters of admittance; personal statements; publications; letters of recommendation; resumes; waivers of rights to access letters of recommendation and related documentation and correspondence.

Identification

Record Series Item Number
7.3
Retention Policy Number
580
Series
7.3 - Student Records - Admission

Retention Period

Total Retention
AC+1

Characteristics

Final Repository
UNDERGRADUATE ADMISSIONS/GRADUATE ADMISSIONS/ACADEMIC PROGRAM
Vital
No
Remarks
AC = After application term. Federal legislation or statue statutes may dictate a longer retention period. The federal legislation which governs these records is as follows: Veterans Administration regulations require that all recruitment materials be retained 3 years. Academic programs are responsible for maintaining program applications and related documentation. Student Advising Records should be maintained in accordance with UNT Item Number 270, Student Advising Records.

Status

Last Update
10/15/21 10:22
GUID
UNTRRS-1269

Admissions Records - Accepted

This series documents the application process for individuals seeking admission to the institution. Records may include but are not limited to: admission applications; program applications; academic transcripts from other institutions; test scores; letters of admittance; personal statements; publications; letters of recommendation; resumes; waivers of rights to access letters of recommendation and related documentation and correspondence.

Identification

Record Series Item Number
7.3
Retention Policy Number
579
Series
7.3 - Student Records - Admission

Retention Period

Total Retention
AV

Characteristics

Final Repository
UNDERGRADUATE ADMISSIONS/GRADUATE ADMISSIONS/ACADEMIC PROGRAM
Vital
No
Remarks
The federal legislation which governs these records is as follows: Veterans Administration regulations require that all recruitment materials be retained 3 years. Academic programs are responsible for maintaining program applications and related documentation. Student Advising Records should be maintained in accordance with UNT Item Number 270, Student Advising Records.

Status

Last Update
10/15/21 10:21
GUID
UNTRRS-1268

Course Contents / Syllabi

Course Outlines, Descriptions and Syllabi.This record series contains course descriptions, syllabi, outlines, lesson plans, faculty lecture notes, handouts, master copy of exams, and miscellaneous instructional materials.

Identification

Record Series Item Number
7.2
Retention Policy Number
593
Series
7.2 - Student Records - Faculty

Retention Period

Total Retention
FE+7

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
CAUTION: Departments should check with their accrediting agency to determine retention requirements for accreditation. If no accreditation requirement exists, retain for FE+7. Actual student exams, i.e., those filled out by students, fall under record series for Test Questions and Examinations, not this record series.

Status

Last Update
10/15/21 10:18
GUID
UNTRRS-1286

Program and Course Development Records

This records series documents the development, approval, and the implementation of undergraduate, graduate, and professional degree programs and any other reorganizations or changes to established programs. This may include, but is not limited to, working papers, final reports, related course descriptions, outlines, sample examinations, textbook lists, etc.

Identification

Record Series Item Number
7.2
Retention Policy Number
590
Series
7.2 - Student Records - Faculty

Retention Period

Total Retention
PM

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
10/15/21 10:17
GUID
UNTRRS-1274

Catalogs - Student Records

Identification

Record Series Item Number
7.2
Retention Policy Number
585
Series
7.2 - Student Records - Faculty

Retention Period

Total Retention
PM

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
No
Remarks
ARCHIVAL NOTE: One copy to be retained in University Archives.

Status

Last Update
10/15/21 10:15
GUID
UNTRRS-1272

Course Evaluations

This records series consists of information/surveys done to evaluate the course and/or the instructor. May include correspondence, reports, etc.

Identification

Record Series Item Number
7.2
Retention Policy Number
578
Series
7.2 - Student Records - Faculty

Retention Period

Total Retention
AV

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
10/15/21 10:14
GUID
UNTRRS-1267
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