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Personnel Background Information For Commissioned Police - Hired

This series consists of requests for, and results of, criminal and other background checks and information on employees.

Identification

Record Series Item Number
6.1
Retention Policy Number
608
Series
6.1 - Police Records

Retention Period

Total Retention
AC+5

Characteristics

Final Repository
All Police Departments
Vital
No
Remarks
AC = Termination of employment.

Status

Last Update
9/16/21 16:48
GUID
UNTRRS-1214

Dispatch Reports

Reports created by dispatcher on each call for service showing date and time call received, nature of call, and details of action taken in response to call.

Identification

Record Series Item Number
6.1
Retention Policy Number
576
Series
6.1 - Police Records

Retention Period

Total Retention
2

Characteristics

Final Repository
POLICE
Vital
No
Remarks
PS4100-05 Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies

Status

Last Update
9/15/21 15:01
GUID
UNTRRS-1195

Police Incident Reports

Reports concerning incidents or complaints that, after investigation, did not appear to have involved the commission of a crime.

Identification

Record Series Item Number
6.1
Retention Policy Number
575
Series
6.1 - Police Records

Retention Period

Total Retention
3

Characteristics

Final Repository
POLICE
Vital
No
Remarks
Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies: PS4150-07

Status

Last Update
9/15/21 15:00
GUID
UNTRRS-1194

Vehicle Assistance Records

Includes jumper cable service, unlocking doors, etc.

Identification

Record Series Item Number
6.1
Retention Policy Number
572
Series
6.1 - Police Records

Retention Period

Total Retention
1

Characteristics

Final Repository
POLICE
Vital
No

Status

Last Update
9/15/21 14:58
GUID
UNTRRS-1192

Parking Citation Appeals

Identification

Record Series Item Number
6.1
Retention Policy Number
571
Series
6.1 - Police Records

Retention Period

Total Retention
AC+1

Characteristics

Final Repository
Parking and Transportation Services
Vital
No
Remarks
AC = resolution of appeal.

Status

Last Update
9/15/21 14:57
GUID
UNTRRS-1213

Law Enforcement Information Dissementation, Inquiry, Receipt and Criminal History Master File.

Reports, logs, and other records pertinent to documenting the dissemination of criminal histories and other information to law enforcement or other agencies through crime information networks (e.g., TCIC, NCIC) or by other methods and similar records documenting inquiries for and the receipt of information.

Identification

Record Series Item Number
6.1
Retention Policy Number
569
Series
6.1 - Police Records

Retention Period

Total Retention
AV

Characteristics

Final Repository
POLICE
Vital
No
Remarks
Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies: PS4175-05 a-d

Status

Last Update
9/15/21 14:57
GUID
UNTRRS-1191

DVD Media - Charges Not Filed

Identification

Record Series Item Number
6.1
Retention Policy Number
568
Series
6.1 - Police Records

Retention Period

Total Retention
6 months

Characteristics

Final Repository
POLICE
Vital
No
Remarks
PS4125-04a Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies as well as UNT practice.

Status

Last Update
9/15/21 14:56
GUID
UNTRRS-1190

Surveillance Video Tapes

This records series consists of surveillance video tapes created to monitor activities occurring within and outside of institutional buildings.

Identification

Record Series Item Number
6.1
Retention Policy Number
567
Series
6.1 - Police Records

Retention Period

Total Retention
AV

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
PS4050-06 CAUTION: Reuse or destroy based on retention period only if not required to support known investigations or litigation. O=electronic, compact disc, or videotape.

Status

Last Update
9/15/21 14:55
GUID
UNTRRS-1189

DVD Media - Charges Filed

Identification

Record Series Item Number
6.1
Retention Policy Number
560
Series
6.1 - Police Records

Retention Period

Total Retention
AC+10

Characteristics

Final Repository
POLICE
Vital
No
Remarks
PS4125-04b AC = Cases cleared. For retention see Notes in Police - Arrest Records and Police - Offense Investigation Records. Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies as well as UNT practice.

Status

Last Update
9/15/21 14:54
GUID
UNTRRS-1179
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