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Police - Offense Investigation Records - Misdemeanors and State Jail Felonies

Documents offenses, that occur on the university campus that violate state laws and regulations. This records series may contain but is not limited to case number, type of report, date, time, complainant or victim, address and details of report.

Identification

Record Series Item Number
6.1
Retention Policy Number
193
Series
6.1 - Police Records

Retention Period

Total Retention
AC+10

Characteristics

Final Repository
POLICE
Vital
Yes
Remarks
PS4125-05b AC = Cases cleared. Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies as well as UNT practice.

Status

Last Update
9/15/21 14:40
GUID
UNTRRS-1176

Police - Offense Investigation Records - Cases Not Cleared

Documents offenses, that occur on the university campus that violate state laws and regulations. This records series may contain but is not limited to case number, type of report, date, time, complainant or victim, address and details of report.

Identification

Record Series Item Number
6.1
Retention Policy Number
192
Series
6.1 - Police Records

Retention Period

Total Retention
AC

Characteristics

Final Repository
POLICE
Vital
Yes
Remarks
PS4125-05a AC = Statute of Limitations has run.

Status

Last Update
9/15/21 14:39
GUID
UNTRRS-1175

Police - Fingerprint Records

Identification

Record Series Item Number
6.1
Retention Policy Number
191
Series
6.1 - Police Records

Retention Period

Total Retention
AV

Characteristics

Final Repository
POLICE
Vital
No
Remarks
Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies: PS4175-03

Status

Last Update
9/15/21 14:38
GUID
UNTRRS-1174

Police Arrest Records

Identification

Record Series Item Number
6.1
Retention Policy Number
190
Series
6.1 - Police Records

Retention Period

Total Retention
75

Characteristics

Final Repository
POLICE
Vital
No
Remarks
Front page of record is open, remainder is confidential. Note: Date of individual's death, if known, can substitute for 75 years. If the arrest report does not provide the name (including aliases), date of birth, and physical description of the offender; the name of the arresting agency; the arrest charge and whether it is a felony or a misdemeanor; the date of arrest; and the date and exact disposition of the case by the agency, then documents sufficient to provide this information from Offense Investigation Records must be retained for 75 years or until date of the individual's death. Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies: PS4125-02Front

Status

Last Update
9/15/21 14:35
GUID
UNTRRS-1173

Airplane Passenger Lists

Identification

Record Series Item Number
5.6.002
Retention Policy Number
614
Series
5.6 - Support Services Records-Vehicles

Retention Period

Total Retention
FE+3

Characteristics

Final Repository
ASSET MANAGEMENT
Vital
No

Status

Last Update
10/19/21 13:33
GUID
UNTRRS-1187

Airplane Flight Logs

Identification

Record Series Item Number
5.6.001
Retention Policy Number
613
Series
5.6 - Support Services Records-Vehicles

Retention Period

Total Retention
LA+3, FE+3

Characteristics

Final Repository
ASSET MANAGEMENT
Vital
No
Remarks
State owned = LA+3 Leased= FE+3

Status

Last Update
10/19/21 13:32
GUID
UNTRRS-1166

Vehicle Accident Records

This series documents accidents involving vehicles owned by the University. This series may include but is not limited to: vehicle accident reports; vehicle accident claims; damage or loss of state property reports and related documentation and correspondence. Information may include: vehicle type and identification number; name of party using the vehicle; notation of condition before and after use; and authorizing signatures.

Identification

Record Series Item Number
5.6
Retention Policy Number
552
Series
5.6 - Support Services Records-Vehicles

Retention Period

Total Retention
2

Characteristics

Final Repository
ASSET MANAGEMENT/RISK MANAGEMENT
Vital
No
Remarks
Retentions based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies.

Status

Last Update
9/15/21 14:34
GUID
UNTRRS-1165

Parking Permits or Assignments

Identification

Record Series Item Number
5.6.009
Retention Policy Number
182
Series
5.6 - Support Services Records-Vehicles

Retention Period

Total Retention
US

Characteristics

Final Repository
POLICE
Vital
No
Remarks
Includes parking permits, assignments and waiting lists. Does not include deduction authorizations, see 3.2.001.

Status

Last Update
10/19/21 13:36
GUID
UNTRRS-1172
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