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Police Academy Records

This record series may contain academy recruitment records, lesson plans, instructor biographies, records of tests and other evaluation instruments, meeting minutes of advisory boards and inspection and follow-up reports of TCLEOSE inspectors.

Identification

Record Series Item Number
6.1
Retention Policy Number
671
Series
6.1 - Police Records

Retention Period

Total Retention
5 YEARS*

Characteristics

Final Repository
POLICE
Vital
No
Remarks
TCLEOSE Rules Handbook 215.9 (b)(3)(J)
37 TAC 215.1 c
37 TAC 215.7 e

*Certificates of academy/course completion for police officers should be retained in the Police Department's personnel file for 5 years following separation from the institution.

Status

Last Update
9/16/21 16:53
GUID
UNTRRS-1479

Sexual Offender Registration File.

Identification

Record Series Item Number
6.1
Retention Policy Number
666
Series
6.1 - Police Records

Retention Period

Total Retention
AC+3

Characteristics

Final Repository
POLICE
Vital
Yes
Remarks
AC = The end of the semester that the individual is no longer enrolled at UNT. Code of Criminal Procedure 62.153

Status

Last Update
9/16/21 16:52
GUID
UNTRRS-1477

Telephone and Radio Communication Recordings

This record series includes recordings of all phone extensions and radio channels in the Police Communications Center, Parking Office and Detective's offices.

Identification

Record Series Item Number
6.1
Retention Policy Number
659
Series
6.1 - Police Records

Retention Period

Total Retention
1

Characteristics

Final Repository
POLICE
Vital
No
Remarks
PS2575-01 Retention period based on best practices from IACLEA and CALEA accrediting bodies.

Status

Last Update
9/16/21 16:51
GUID
UNTRRS-1199

Personnel Background Information For Civilian Police - Not Hired

This series consists of requests for, and results of, criminal and other background checks and information on applicants.

Identification

Record Series Item Number
6.1
Retention Policy Number
611
Series
6.1 - Police Records

Retention Period

Total Retention
2

Characteristics

Final Repository
POLICE
Vital
No

Status

Last Update
9/16/21 16:50
GUID
UNTRRS-1198

Personnel Background Information For Civilian Police - Hired

This series consists of requests for, and results of, criminal and other background checks and information on employees.

Identification

Record Series Item Number
6.1
Retention Policy Number
610
Series
6.1 - Police Records

Retention Period

Total Retention
AC+5

Characteristics

Final Repository
POLICE
Vital
No
Remarks
AC = Termination of employment.

Status

Last Update
9/16/21 16:49
GUID
UNTRRS-1197

Personnel Background Information For Commissioned Police - Not Hired

This series consists of requests for, and results of, criminal and other background checks and information on applicants.

Identification

Record Series Item Number
6.1
Retention Policy Number
609
Series
6.1 - Police Records

Retention Period

Total Retention
2

Characteristics

Final Repository
POLICE
Vital
No

Status

Last Update
9/16/21 16:49
GUID
UNTRRS-1196

Personnel Background Information For Commissioned Police - Hired

This series consists of requests for, and results of, criminal and other background checks and information on employees.

Identification

Record Series Item Number
6.1
Retention Policy Number
608
Series
6.1 - Police Records

Retention Period

Total Retention
AC+5

Characteristics

Final Repository
All Police Departments
Vital
No
Remarks
AC = Termination of employment.

Status

Last Update
9/16/21 16:48
GUID
UNTRRS-1214

Dispatch Reports

Reports created by dispatcher on each call for service showing date and time call received, nature of call, and details of action taken in response to call.

Identification

Record Series Item Number
6.1
Retention Policy Number
576
Series
6.1 - Police Records

Retention Period

Total Retention
2

Characteristics

Final Repository
POLICE
Vital
No
Remarks
PS4100-05 Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies

Status

Last Update
9/15/21 15:01
GUID
UNTRRS-1195

Police Incident Reports

Reports concerning incidents or complaints that, after investigation, did not appear to have involved the commission of a crime.

Identification

Record Series Item Number
6.1
Retention Policy Number
575
Series
6.1 - Police Records

Retention Period

Total Retention
3

Characteristics

Final Repository
POLICE
Vital
No
Remarks
Retention based on Local Schedule PS- Retention Schedule for Records of Public Safety Agencies: PS4150-07

Status

Last Update
9/15/21 15:00
GUID
UNTRRS-1194
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