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Visitor Control Registers

Logs, registers or similar records documenting visitors to limited access or restricted areas of University facilities.

Identification

Record Series Item Number
5.4.011
Retention Policy Number
336
Series
5.4 - Support Services Records-Risk Management

Retention Period

Total Retention
3

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
10/19/21 13:25
GUID
UNTRRS-1156

Reports - Laboratory

Identification

Record Series Item Number
5.4
Retention Policy Number
229
Series
5.4 - Support Services Records-Risk Management

Retention Period

Total Retention
AV

Characteristics

Final Repository
LOCAL UNIT
Vital
Yes

Status

Last Update
9/15/21 14:30
GUID
UNTRRS-1146

Material Safety Data Sheets

Identification

Record Series Item Number
5.4.010
Retention Policy Number
160
Series
5.4 - Support Services Records-Risk Management

Retention Period

Total Retention
AC

Characteristics

Final Repository
RISK MANAGEMENT/LOCAL UNIT
Vital
No
Remarks
AC = After sheets are updated or hazardous chemical no longer stored by agency, as applicable.

Status

Last Update
10/19/21 13:24
GUID
UNTRRS-1155

Inspection Records

Fire, safety, and other inspection records of University facilities and equipment. Includes, but is not limited to, testing records, fire alarm certificates (new buildings), certification of asbestos-free building (new buildings).

Identification

Record Series Item Number
5.4.003
Retention Policy Number
131
Series
5.4 - Support Services Records-Risk Management

Retention Period

Total Retention
AC+4

Characteristics

Final Repository
FACILITIES/RISK MANAGEMENT
Vital
No
Remarks
AC=Inspection, or date of the correction of the deficiency if the inspection report reveals a deficiency. Includes entry control device testing for very high radiation areas. CAUTION: Does not include inspection reports of building construction. SEE item number 5.2.028. Health & Safety Code 502.009(g)

Status

Last Update
10/19/21 13:21
GUID
UNTRRS-1150

Injury Frequency Reports/Loss Reports

This records series documents records produces to report injuries to employees, students and visitors on campus.

Identification

Record Series Item Number
5.4.001
Retention Policy Number
130
Series
5.4 - Support Services Records-Risk Management

Retention Period

Total Retention
CE + 5

Characteristics

Final Repository
RISK MANAGEMENT
Vital
Yes

Status

Last Update
10/19/21 13:18
GUID
UNTRRS-1144

Chemical and Hazardous Waste Disposal Records

This series documents the receipt, shipment, and disposal of chemical material or hazardous wastes on campus. This series includes but is not limited to: chemical and waste inspection forms; drum packing sheets; Uniform Hazardous Waste Manifest forms (EPA 8700); Certificates of Disposal from vendors; land disposal notification forms; waste disposal records; and related documentation and correspondence.

Identification

Record Series Item Number
5.4
Retention Policy Number
127
Series
5.4 - Support Services Records-Risk Management

Retention Period

Total Retention
30

Characteristics

Final Repository
RISK MANAGEMENT
Vital
No

Status

Last Update
9/15/21 14:29
GUID
UNTRRS-1143

Safety Training/Certification - Hazardous Materials

Records of training given employees in an agency hazard communications program. Includes radiation safety, chemical safety, and biological safety/blood borne pathogens.

Identification

Record Series Item Number
5.4.007
Retention Policy Number
126
Series
5.4 - Support Services Records-Risk Management

Retention Period

Total Retention
5

Characteristics

Final Repository
RISK MANAGEMENT
Vital
No
Remarks
Texas Health and Safety Code 502.009(g)

Status

Last Update
10/19/21 13:22
GUID
UNTRRS-1152

Hazard Communication Plans

Identification

Record Series Item Number
5.4.008
Retention Policy Number
125
Series
5.4 - Support Services Records-Risk Management

Retention Period

Total Retention
US + 5

Characteristics

Final Repository
RISK MANAGEMENT
Vital
Yes
Remarks
Texas Health and Safety Code 502.009(g) .

Status

Last Update
10/19/21 13:23
GUID
UNTRRS-1153

Fire Orders

Orders issued by Fire Marshal to correct deficiencies in compliance with fire code.

Identification

Record Series Item Number
5.4.004
Retention Policy Number
115
Series
5.4 - Support Services Records-Risk Management

Retention Period

Total Retention
AC + 3

Characteristics

Final Repository
RISK MANAGEMENT
Vital
No
Remarks
AC = Deficiency corrected.

Status

Last Update
10/19/21 13:21
GUID
UNTRRS-1151
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