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Contract Log

List of agency contracts, leases, and agreements including general obligation, land lease, utilities, and construction contracts.

Identification

Record Series Item Number
5.1.017
Retention Policy Number
509
Series
5.1 - Support Services Records-General

Retention Period

Total Retention
FE+3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No

Status

Last Update
10/19/21 12:46
GUID
UNTRRS-1105

Licenses and Permits for Non-vehicles

Does not include licenses and permits issued by an agency as part of its statutory responsibilities.

Identification

Record Series Item Number
5.1.010
Retention Policy Number
507
Series
5.1 - Support Services Records-General

Retention Period

Total Retention
AC+2

Characteristics

Final Repository
ASSET MANAGEMENT
Vital
Yes
Remarks
AC = After expiration date.

Status

Last Update
10/15/21 16:51
GUID
UNTRRS-1100

Contracts and Leases - Not Executed

This records series consists of legal documents, correspondence, reports, etc. relating to the negotiation of contracts and leases that were not executed.

Identification

Record Series Item Number
5.1
Retention Policy Number
506
Series
5.1 - Support Services Records-General

Retention Period

Total Retention
AC+1

Characteristics

Final Repository
LEGAL AFFAIRS/PURCHASING/LOCAL UNIT
Vital
No
Remarks
AC = After decision to not execute the contract.

Status

Last Update
9/15/21 14:13
GUID
UNTRRS-1095

Registered Mail Receipts

This records series consists of receipts for registered mail.

Identification

Record Series Item Number
5.1
Retention Policy Number
505
Series
5.1 - Support Services Records-General

Retention Period

Total Retention
1

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
9/15/21 14:12
GUID
UNTRRS-1181

Permits / Mail Services

This records series consists of bulk mailing permits.

Identification

Record Series Item Number
5.1
Retention Policy Number
503
Series
5.1 - Support Services Records-General

Retention Period

Total Retention
AC+1

Characteristics

Final Repository
MAIL SERVICES
Vital
No
Remarks
AC = After expiration of permit.

Status

Last Update
9/15/21 14:02
GUID
UNTRRS-1180

Service Request Forms

Identification

Record Series Item Number
5.1
Retention Policy Number
501
Series
5.1 - Support Services Records-General

Retention Period

Total Retention
AV

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
9/15/21 14:01
GUID
UNTRRS-1094

Postage Records

Records and reports of postage expenses , deposits and receipts for postage. Postal meter usage reports

Identification

Record Series Item Number
5.1.005
Retention Policy Number
203
Series
5.1 - Support Services Records-General

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
MAIL SERVICES
Vital
No

Status

Last Update
10/15/21 16:47
GUID
UNTRRS-1182

Office Procedures

Any internally distributed manuals, guidelines, or similar records that establish standard office procedures for the University; for example, University style manuals, telephone protocols, mail room procedures, print shop and photocopy ordering instructions.

Identification

Record Series Item Number
5.1.014
Retention Policy Number
173
Series
5.1 - Support Services Records-General

Retention Period

Total Retention
US + 1

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
6/29/21 13:50
GUID
UNTRRS-1104