Skip to main content

Balancing Records

Identification

Record Series Item Number
4.6.001
Retention Policy Number
170
Series
4.6 - Fiscal Records-Documents Showing Compliance with System of Internal Control

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
CONTROLLER
Vital
No
Remarks
Includes monthly financial reports.

Status

Last Update
10/15/21 16:38
GUID
UNTRRS-1060

Inventory Sheets

Identification

Record Series Item Number
4.6
Retention Policy Number
138
Series
4.6 - Fiscal Records-Documents Showing Compliance with System of Internal Control

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No

Status

Last Update
9/15/21 12:54
GUID
UNTRRS-1059

Cash Counts

Identification

Record Series Item Number
4.6.003
Retention Policy Number
42
Series
4.6 - Fiscal Records-Documents Showing Compliance with System of Internal Control

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
CONTROLLER/LOCAL UNIT
Vital
No

Status

Last Update
10/15/21 16:39
GUID
UNTRRS-1062

USAS Reports - Annual

Identification

Record Series Item Number
4.5.009
Retention Policy Number
498
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE+3

Characteristics

Final Repository
CONTROLLER
Vital
No

Status

Last Update
10/15/21 16:37
GUID
UNTRRS-1058

USAS Reports - Monthly

Identification

Record Series Item Number
4.5.008
Retention Policy Number
497
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
AC

Characteristics

Final Repository
CONTROLLER
Vital
No
Remarks
AC = Receipt and reconciliation of annual report.

Status

Last Update
10/15/21 16:37
GUID
UNTRRS-1057

USAS Reports - Daily

Identification

Record Series Item Number
4.5.007
Retention Policy Number
496
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
AC

Characteristics

Final Repository
CONTROLLER
Vital
No
Remarks
AC = Receipt and reconciliation of monthly report.

Status

Last Update
10/15/21 16:36
GUID
UNTRRS-1056

Annual Operating Budgets

Required by the General Appropriations Act.

Identification

Record Series Item Number
4.5.006
Retention Policy Number
495
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE+3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No

Status

Last Update
10/15/21 16:36
GUID
UNTRRS-1055

Worksheets for Preparing Fiscal Reports

This records series consists of the supporting documents of the financial status of the specific entity concerning its operation for the preceding year.

Identification

Record Series Item Number
4.5.001
Retention Policy Number
237
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No

Status

Last Update
10/15/21 13:53
GUID
UNTRRS-1051

Internal Fiscal Management Reports

Includes University Monthly budget reports.

Identification

Record Series Item Number
4.5.002
Retention Policy Number
228
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No
Remarks
Accounting is responsible for the record copy of monthly ledgers sent to each department. Departments may produce their own internal fiscal management reports and are responsible for keeping the record copy of those.

Status

Last Update
10/15/21 16:34
GUID
UNTRRS-1052

External Fiscal Reports

Special purpose - i.e. federal financial reports, salary reports, etc. Includes HUB Reports

Identification

Record Series Item Number
4.5.005
Retention Policy Number
227
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No

Status

Last Update
6/29/21 13:35
GUID
UNTRRS-1054
Subscribe to