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USAS Reports - Annual

Identification

Record Series Item Number
4.5.009
Retention Policy Number
498
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE+3

Characteristics

Final Repository
CONTROLLER
Vital
No

Status

Last Update
10/15/21 16:37
GUID
UNTRRS-1058

USAS Reports - Monthly

Identification

Record Series Item Number
4.5.008
Retention Policy Number
497
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
AC

Characteristics

Final Repository
CONTROLLER
Vital
No
Remarks
AC = Receipt and reconciliation of annual report.

Status

Last Update
10/15/21 16:37
GUID
UNTRRS-1057

USAS Reports - Daily

Identification

Record Series Item Number
4.5.007
Retention Policy Number
496
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
AC

Characteristics

Final Repository
CONTROLLER
Vital
No
Remarks
AC = Receipt and reconciliation of monthly report.

Status

Last Update
10/15/21 16:36
GUID
UNTRRS-1056

Annual Operating Budgets

Required by the General Appropriations Act.

Identification

Record Series Item Number
4.5.006
Retention Policy Number
495
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE+3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No

Status

Last Update
10/15/21 16:36
GUID
UNTRRS-1055

Worksheets for Preparing Fiscal Reports

This records series consists of the supporting documents of the financial status of the specific entity concerning its operation for the preceding year.

Identification

Record Series Item Number
4.5.001
Retention Policy Number
237
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No

Status

Last Update
10/15/21 13:53
GUID
UNTRRS-1051

Internal Fiscal Management Reports

Includes University Monthly budget reports.

Identification

Record Series Item Number
4.5.002
Retention Policy Number
228
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No
Remarks
Accounting is responsible for the record copy of monthly ledgers sent to each department. Departments may produce their own internal fiscal management reports and are responsible for keeping the record copy of those.

Status

Last Update
10/15/21 16:34
GUID
UNTRRS-1052

External Fiscal Reports

Special purpose - i.e. federal financial reports, salary reports, etc. Includes HUB Reports

Identification

Record Series Item Number
4.5.005
Retention Policy Number
227
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
FINANCE AND ADMINISTRATION
Vital
No

Status

Last Update
6/29/21 13:35
GUID
UNTRRS-1054

Annual Financial Reports

Required by the General Appropriations Act (100 Day Report)

Identification

Record Series Item Number
4.5.003
Retention Policy Number
222
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
AC + 6

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
No
Remarks
AC = September 1 of odd-numbered calendar years. CAUTION: Many state publications must be submitted to the Texas State Publications Depository Program, Texas State Library and Archives Commission, by law (Government Code 441.101-441.106). For additional information and requirements concerning state publications made available to the public through the Internet, consult the administrative rules of the Texas State Publications Depository Program of the Texas State Library and Archives Commission (13 TAC 3.1-3.16).

Status

Last Update
10/15/21 16:35
GUID
UNTRRS-1053

Budgets - Internal

Identification

Record Series Item Number
4.5
Retention Policy Number
34
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
CONTROLLER
Vital
Yes

Status

Last Update
9/15/21 12:53
GUID
UNTRRS-1050

Employee Savings Bond Ledgers

Identification

Record Series Item Number
4.4.004
Retention Policy Number
491
Series
4.4 - Fiscal Records-Ledgers

Retention Period

Total Retention
FE+3

Characteristics

Final Repository
HUMAN RESOURCES
Vital
Yes
Remarks
Federal Reserve no longer sends out ledgers. EIS shows information with employee records.

Status

Last Update
10/15/21 13:53
GUID
UNTRRS-1049
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