Skip to main content

Annual Financial Reports

Required by the General Appropriations Act (100 Day Report)

Identification

Record Series Item Number
4.5.003
Retention Policy Number
222
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
AC + 6

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
No
Remarks
AC = September 1 of odd-numbered calendar years. CAUTION: Many state publications must be submitted to the Texas State Publications Depository Program, Texas State Library and Archives Commission, by law (Government Code 441.101-441.106). For additional information and requirements concerning state publications made available to the public through the Internet, consult the administrative rules of the Texas State Publications Depository Program of the Texas State Library and Archives Commission (13 TAC 3.1-3.16).

Status

Last Update
10/15/21 16:35
GUID
UNTRRS-1053

Budgets - Internal

Identification

Record Series Item Number
4.5
Retention Policy Number
34
Series
4.5 - Fiscal Records-Reports

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
CONTROLLER
Vital
Yes

Status

Last Update
9/15/21 12:53
GUID
UNTRRS-1050

Employee Savings Bond Ledgers

Identification

Record Series Item Number
4.4.004
Retention Policy Number
491
Series
4.4 - Fiscal Records-Ledgers

Retention Period

Total Retention
FE+3

Characteristics

Final Repository
HUMAN RESOURCES
Vital
Yes
Remarks
Federal Reserve no longer sends out ledgers. EIS shows information with employee records.

Status

Last Update
10/15/21 13:53
GUID
UNTRRS-1049

Accounts Receivable Ledgers

Identification

Record Series Item Number
4.4.002
Retention Policy Number
151
Series
4.4 - Fiscal Records-Ledgers

Retention Period

Total Retention
FE + 5

Characteristics

Final Repository
CONTROLLER/LOCAL UNIT
Vital
Yes
Remarks
Retention is also based on requirements listed in the Federal Student Assistance General Provisions 34 CFR 668.24: Record Retention and Examinations. See 4.7.008 for fiscal records for federal grants.

Status

Last Update
10/15/21 13:52
GUID
UNTRRS-1047

Accounts Payable Ledgers

Identification

Record Series Item Number
4.4.003
Retention Policy Number
150
Series
4.4 - Fiscal Records-Ledgers

Retention Period

Total Retention
FE + 5

Characteristics

Final Repository
CONTROLLER
Vital
No
Remarks
Retention is based on requirements listed in the Federal Student Assistance General Provisions 34 CFR 668.24: Record Retention and Examinations.

Status

Last Update
6/29/21 13:37
GUID
UNTRRS-1048

Accounting Records - Student Financial Aid

Journals or Registers- Students Loans

Identification

Record Series Item Number
4.3
Retention Policy Number
147
Series
4.3 - Fiscal Records-Journals or Registers

Retention Period

Total Retention
AC + 5

Characteristics

Final Repository
FINANCIAL AID
Vital
Yes
Remarks
AC = End of award year for which the aid was awarded. Financial aid federal, state, and institutional accounting records. 34 CFR 668.24 and THECB MOU

Status

Last Update
6/28/21 15:10
GUID
UNTRRS-1042

Expenditures Journals or Registers

Identification

Record Series Item Number
4.3.003
Retention Policy Number
144
Series
4.3 - Fiscal Records-Journals or Registers

Retention Period

Total Retention
FE + 5

Characteristics

Final Repository
CONTROLLER
Vital
Yes
Remarks
Retention period based on federal program requirements. State Retention is FE+3.

Status

Last Update
10/15/21 13:52
GUID
UNTRRS-1045
Subscribe to