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Leave Status Reports

Cumulative report is issued each pay cycle and provides employee leave status information for each position.

Identification

Record Series Item Number
3.4.002
Retention Policy Number
149
Series
3.4 - Personnel Records-Time and Leave

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
LOCAL UNIT
Vital
Yes
Remarks
See note 1, 40 TAC 815.106(i)

Status

Last Update
10/15/21 13:42
GUID
UNTRRS-1013

Accumulated Leave Adjustment Requests

Used to create employee leave balances, to transfer leave balances when an employee transfers positions, to adjust carry-over balances on August 31, to correct errors on leave accumulation, and to close out leave accounts on separated employees.

Identification

Record Series Item Number
3.4.001
Retention Policy Number
7
Series
3.4 - Personnel Records-Time and Leave

Retention Period

Total Retention
FE + 5

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
10/15/21 13:41
GUID
UNTRRS-1012

Training Administration Records

Includes but is not limited to training attendance records and other records associated with in-house training of university personnel on personnel policies and procedures and other policies and procedures that govern the University's programs, services, or projects.

Identification

Record Series Item Number
3.3.030
Retention Policy Number
483
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
FE+5

Characteristics

Final Repository
HUMAN RESOURCES
Vital
No
Remarks
Instructional materials are kept US+2. Attendance records are kept FE+5. SEE 3.3.030 for instructional materials used in training. CAUTION: Does not include hazardous materials training records. SEE item number 5.4.007.

Status

Last Update
6/29/21 10:25
GUID
UNTRRS-1008

Training Records - Instructional Materials

Instructional materials associated with in-house training of university personnel on personnel policies and procedures and other policies and procedures that govern the University's programs, services, or projects.

Identification

Record Series Item Number
3.3.030
Retention Policy Number
482
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
US+2

Characteristics

Final Repository
HUMAN RESOURCES
Vital
No
Remarks
SEE 3.3.030 # 168 for training administration records including attendance. CAUTION: Does not include hazardous materials training records. SEE item number 5.4.007.

Status

Last Update
10/15/21 13:40
GUID
UNTRRS-1007

Aptitude and Skills Tests (Validation Records)

Records of the validation of aptitude and skills tests.

Identification

Record Series Item Number
3.3.029
Retention Policy Number
481
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
AC+2

Characteristics

Final Repository
HUMAN RESOURCES
Vital
No
Remarks
AC = As long as the test is used by an agency. 29 CFR 1602.31 [State Agencies]. 29 CFR 1602.49 (State Universities).

Status

Last Update
10/15/21 13:39
GUID
UNTRRS-1006

Aptitude and Skills Tests (Test Papers)

Aptitude and skills test papers of job applicants or of current personnel taking a test to qualify for promotion or transfer.

Identification

Record Series Item Number
3.3.028
Retention Policy Number
480
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
2

Characteristics

Final Repository
HUMAN RESOURCES
Vital
No
Remarks
29 CFR 1602.31 [State Agencies]. 29 CFR 1602.49 (State Universities).

Status

Last Update
10/15/21 13:39
GUID
UNTRRS-1005

Aptitude and Skills Tests

Aptitude or skills tests required of job applicants or of current personnel to qualify for promotion or transfer.

Identification

Record Series Item Number
3.3.027
Retention Policy Number
479
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
US+2

Characteristics

Final Repository
HUMAN RESOURCES
Vital
No
Remarks
29 CFR 1602.31 (State Agencies). 29 CFR 1602.49 (State Universities). CAUTION: One copy of each different test (different in terms of either questions or administration procedures) should be retained for the period indicated.

Status

Last Update
10/15/21 13:39
GUID
UNTRRS-1004

Job Procedure Records

Any documents detailing the procedural duties and responsibilities of the University positions on a position-by-position basis.

Identification

Record Series Item Number
3.3.025
Retention Policy Number
478
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
US+3

Characteristics

Final Repository
HUMAN RESOURCES/LOCAL UNIT
Vital
No
Remarks
Departmental level job description for individual position.

Status

Last Update
10/15/21 13:38
GUID
UNTRRS-1002

Personnel Policies and Procedures

Any internally distributed manuals, guidelines, or similar records that define University wide policies and procedures concerning the personnel of the University.

Identification

Record Series Item Number
3.3.024
Retention Policy Number
477
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
US+3

Characteristics

Final Repository
HUMAN RESOURCES
Vital
No
Remarks
Paper and electronic versions kept.

Status

Last Update
10/15/21 13:37
GUID
UNTRRS-1001
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