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International Scholars Records - Labor Certification (PERM)

This series documents the application and approval of international scholars for permanent immigrant status. This series may include but is not limited to: Application for Permanent Employment Certifications (Department of Labor (DOL) Form ETA 9089); Application for Alien Employment Certification (DOL Form ETA 750); recruitment reports; copy of job advertisement in national professional jounal; wage determination; and related materials.

Identification

Record Series Item Number
12.1.004
Retention Policy Number
381
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
AC+5

Characteristics

Final Repository
International Affairs
Vital
Yes
Remarks
AC=Date of filing the 'Application for Permanent Employment Certification' (FORM ETA 9089). URRS-59, 20 CFR 656.10(f), 29 CFR 1602.49(a), 29 CFR 1602.49(a), 29 CFR 1602.49.

Status

Last Update
10/20/21 13:34
GUID
UNTRRS-1621

Work Schedules / Assignments

Work, duty, shift, crew, or case schedules, rosters, or assignments.

Identification

Record Series Item Number
3.3.020
Retention Policy Number
341
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
2

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
10/15/21 13:36
GUID
UNTRRS-997

Employee Tuition Exemption and Assistance

Applications for and supporting documentation evidence the grant of tuition exemptions or assistance. This series may include but is not limited to, employment waivers for out of state tuition, authorizations, tuition benefits, and related documentation.

Identification

Record Series Item Number
3.3.023
Retention Policy Number
246
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
FINANCIAL AID
Vital
No
Remarks
FERPA, confidential record. See 4.7.008 for fiscal records for federal grants.

Status

Last Update
6/28/21 16:57
GUID
UNTRRS-1000

Reimbursable Activities, Requests and Authorizations to Engage in

Requests and authorizations for travel; educational programs, workshops; or for other work-related activities for which the expenses are defrayed or reimbursed.

Identification

Record Series Item Number
3.3.023
Retention Policy Number
219
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
CONTROLLER/LOCAL UNIT
Vital
No
Remarks
SEE Item 246 for Employee Tuition Exemption and Assistance. SEE 4.7.008 for fiscal records for federal grants. Currently, official copies of Travel Vouchers are maintained by Purchasing and Payment Services - the local unit may choose to maintain a convenience copy of the travel voucher.

Status

Last Update
6/29/21 10:21
GUID
UNTRRS-999

Former Employee Verification Records

Minimum information needed to verify employment, includes name, social security number, exact dates of employment, last known address and most recent public access option form.

Identification

Record Series Item Number
3.3.011
Retention Policy Number
187
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
AC + 75

Characteristics

Final Repository
HUMAN RESOURCES
Vital
Yes
Remarks
AC = Termination of employment. Open unless clearly unwarranted invasion of personal privacy. Electronic version is kept in EIS.

Status

Last Update
10/15/21 13:35
GUID
UNTRRS-995

Labor Statistics Reports

Reports providing statistical information on labor force.

Identification

Record Series Item Number
3.3.010
Retention Policy Number
148
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
3

Characteristics

Final Repository
HUMAN RESOURCES
Vital
No
Remarks
Electronic version sent to Bureau of Labor Statistics.

Status

Last Update
10/15/21 13:35
GUID
UNTRRS-994

Equal Pay Records

Reports, studies, aggregated or summary data, and similar documentation compiled to monitor and demonstrate compliance with the Federal Equal Pay Act.

Identification

Record Series Item Number
3.3.032
Retention Policy Number
98
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
3

Characteristics

Final Repository
EQUITY AND DIVERSITY
Vital
Yes
Remarks
29 CFR 1620.32(C).

Status

Last Update
10/15/21 13:41
GUID
UNTRRS-1010

Agency Staffing Reports

Employee Listings. Detailed listings of employees within organizational structure. Any reports compiled by an agency on aspects of personnel staffing, including listings of all staff by program or name, staff hired during a month, position vacancies, analyses of turnover rates and seasonality of employment, etc.

Identification

Record Series Item Number
3.3.026
Retention Policy Number
89
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
US + 3

Characteristics

Final Repository
HUMAN RESOURCES
Vital
No

Status

Last Update
10/15/21 13:38
GUID
UNTRRS-1003

EEO Reports and Supporting Documentation

Includes documentation used to complete EEO reports.

Identification

Record Series Item Number
3.3.031
Retention Policy Number
82
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
3

Characteristics

Final Repository
EQUITY AND DIVERSITY/HUMAN RESOURCES
Vital
No
Remarks
29 CFR 1602.30, 1602.32, 1602.39, 1602.41, 1602.48, and 1602.50.

Status

Last Update
10/15/21 13:41
GUID
UNTRRS-1009