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Time and Effort Report

A record certifying the percentage of time worked on a sponsored project during a particular reporting period.

Identification

Record Series Item Number
3.3
Retention Policy Number
475
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
FE+7

Characteristics

Final Repository
RESEARCH
Vital
No
Remarks
Records are kept in electronic format.

Status

Last Update
9/10/21 14:38
GUID
UNTRRS-991

International Scholars Records - Immigrant Petition File

Includes documentation of an institution’s sponsorship of an applicant using United States Citizenship and Immigration Services (USCIS) Form I-140 (Immigrant Petition for Alien Worker).

Identification

Record Series Item Number
12.1.003
Retention Policy Number
383
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
AC+5

Characteristics

Final Repository
International Affairs
Vital
Yes
Remarks
AC = Date applicant granted lawful permanent residence by USCIS or no longer employed by the institution, whichever is earlier. URRS-393

Status

Last Update
10/20/21 13:34
GUID
UNTRRS-1623

International Scholars Records - Nonimmigrant Visa Public Inspection File

This series documents the temporary employment of international exchange visitors (non-immigrants) by the institution and is used to monitor compliance with federal United States Citizenship and Immigration Services (USCIS) regulations. Includes Labor Condition Application (DOL Form 9035/9035E), wage rate documentation, benefits summaries, and related materials for H-1B, H-1B1, and E-3 visas.

Identification

Record Series Item Number
12.1.006
Retention Policy Number
382
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
AC+1

Characteristics

Final Repository
International Affairs
Vital
Yes
Remarks
AC = Last date the institution employs any individual in H-1B nonimmigrant status under the Labor Condition Application for which the Public Inspection File was created or, if no non-immigrants were employed under the labor condition application, one year from the date the labor condition application expired or was withdrawn. URRS-60, 20 CFR 655.760(c).

Status

Last Update
10/20/21 13:34
GUID
UNTRRS-1622

International Scholars Records - Labor Certification (PERM)

This series documents the application and approval of international scholars for permanent immigrant status. This series may include but is not limited to: Application for Permanent Employment Certifications (Department of Labor (DOL) Form ETA 9089); Application for Alien Employment Certification (DOL Form ETA 750); recruitment reports; copy of job advertisement in national professional jounal; wage determination; and related materials.

Identification

Record Series Item Number
12.1.004
Retention Policy Number
381
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
AC+5

Characteristics

Final Repository
International Affairs
Vital
Yes
Remarks
AC=Date of filing the 'Application for Permanent Employment Certification' (FORM ETA 9089). URRS-59, 20 CFR 656.10(f), 29 CFR 1602.49(a), 29 CFR 1602.49(a), 29 CFR 1602.49.

Status

Last Update
10/20/21 13:34
GUID
UNTRRS-1621

Work Schedules / Assignments

Work, duty, shift, crew, or case schedules, rosters, or assignments.

Identification

Record Series Item Number
3.3.020
Retention Policy Number
341
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
2

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
10/15/21 13:36
GUID
UNTRRS-997

Employee Tuition Exemption and Assistance

Applications for and supporting documentation evidence the grant of tuition exemptions or assistance. This series may include but is not limited to, employment waivers for out of state tuition, authorizations, tuition benefits, and related documentation.

Identification

Record Series Item Number
3.3.023
Retention Policy Number
246
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
FINANCIAL AID
Vital
No
Remarks
FERPA, confidential record. See 4.7.008 for fiscal records for federal grants.

Status

Last Update
6/28/21 16:57
GUID
UNTRRS-1000

Reimbursable Activities, Requests and Authorizations to Engage in

Requests and authorizations for travel; educational programs, workshops; or for other work-related activities for which the expenses are defrayed or reimbursed.

Identification

Record Series Item Number
3.3.023
Retention Policy Number
219
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
CONTROLLER/LOCAL UNIT
Vital
No
Remarks
SEE Item 246 for Employee Tuition Exemption and Assistance. SEE 4.7.008 for fiscal records for federal grants. Currently, official copies of Travel Vouchers are maintained by Purchasing and Payment Services - the local unit may choose to maintain a convenience copy of the travel voucher.

Status

Last Update
6/29/21 10:21
GUID
UNTRRS-999

Former Employee Verification Records

Minimum information needed to verify employment, includes name, social security number, exact dates of employment, last known address and most recent public access option form.

Identification

Record Series Item Number
3.3.011
Retention Policy Number
187
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
AC + 75

Characteristics

Final Repository
HUMAN RESOURCES
Vital
Yes
Remarks
AC = Termination of employment. Open unless clearly unwarranted invasion of personal privacy. Electronic version is kept in EIS.

Status

Last Update
10/15/21 13:35
GUID
UNTRRS-995

Labor Statistics Reports

Reports providing statistical information on labor force.

Identification

Record Series Item Number
3.3.010
Retention Policy Number
148
Series
3.3 - Personnel Records-Personnel Administration

Retention Period

Total Retention
3

Characteristics

Final Repository
HUMAN RESOURCES
Vital
No
Remarks
Electronic version sent to Bureau of Labor Statistics.

Status

Last Update
10/15/21 13:35
GUID
UNTRRS-994
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