This series provides a summary record of data reported on the annual wage and tax statements for agency employees, corrections to these statements, and a record of transmittal to the federal government. Records include print-outs from the agency by year in social security number order which include names, social security numbers, tax subject earnings, other data required by law, summary transmittal forms, and FICA records. Forms may include 1099, W-2, FICA, and other tax records.

Documentation of employee earnings. Records may include but are not limited to: Payroll Earnings Registers, Alpha Register, Check Distribution, Check Register, Employee Name Sequence, Daily Transactions, Checks issued for the month, Earning Statement, Canceled Checks and Online adjustments, Monthly detail of close-out

Documentation used to start, modify, or stop all voluntary or required deductions from payroll, including garnishment or other court ordered attachments.

Applications and authorizations from employees giving permission to the agency to directly deposit funds into a specified bank account.

Includes faculty and administrative/professional appointment letters. (b) Executed, renewed, or amended on or before August 31, 2015.

Includes faculty and administrative/professional appointment letters.
(a) Executed, renewed, or amended on or after September 1, 2015.

Bonds posted by employees and individuals or entities under contract with the University for the performance of the duties of a position or the terms of a contract with the University. (b) Execute, renewed, or amended on or before August 31, 2015.

Bonds posted by employees and individuals or entities under contract with the University for the performance of the duties of a position or the terms of a contract with the University. (a) Execute, renewed, or amended on or after September 1, 2015.

This record series consists of the positive results of a drug test under the drug free workplace act or as required for cdl or other drivers under us dot regulations as well as records related to canceled tests. This series might include documents generated in decisions to administer reasonable suspicion or post-accident testing, or in verifying the existence of a medical explanation of the inability of the driver to provide adequate breath or to provide a urine specimen for testing. In addition, the case file could be included: the employer's copy of an alcohol test form, including the results of the test; a copy of the controlled substances test chain of custody control form; documents sent by the medical review officer to the employer; notice to report for testing; affidavit signed by the employee stating any prescription drugs or over the counter medication currently taken; final clearance to resume working. This can include memorandum and correspondence related to an employee's refusal to take or submit samples for an alcohol and/or controlled substance test(s) (49 cfr 382.401).