Certificates of completion, transcripts, test scores or similar records documenting the training, testing or continuing education achievements of an employee (including public safety officers).

Retention period applies if the University replies to the sender of a resume that it will be kept on file should future job openings occur.

Job descriptions, including all associated task or skill statements, for positions in the University.

Forms or similar records used to place a new employee on the budget or to change information concerning the records of an employee including pay grade, position classification, employee number, evaluation date, and termination of employment, biographical data sheets, employee separation forms, exit/clearance forms, notifications of intent to hire faculty candidates, name change forms, and position audit documentation.

Disciplinary actions are those actions which may affect pay, status, or tenure. They are imposed to discipline an employee whose conduct is harmful to the best interests of the state, the University, or the employee work force, and for failure to improve performance or conduct following imposition of corrective action. May include cause for demotion, suspension, or dismissal, and the reasons for failure to give written notice of resignation. May also be used to document evidence of employee self-improvement efforts, as well as favorable and unfavorable communication.

Evaluations completed that are used to measure and rate employee performance.

Records relating to the review of employee grievances against personnel policies, working conditions, etc.

Includes notes of interviews with candidates, questions asked of applicants, audio and videotapes of job interviews, driving record and previous injury checks, pre-employment physical examinations, pre-employment drug screening test results, polygraph examination results, and all other records that document the selection process.