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Batch Tickets (MSRDP).

Identification

Record Series Item Number
4.2
Retention Policy Number
708
Series
4.2 - Fiscal Records-Documents of Original Entry

Retention Period

Total Retention
FE+5

Characteristics

Final Repository
UNT HEALTH & CLINICS
Vital
No

Status

Last Update
9/15/21 12:50
GUID
UNTRRS-1494

Expenditure Vouchers

Travel, Payroll, etc.

Identification

Record Series Item Number
4.2.007
Retention Policy Number
490
Series
4.2 - Fiscal Records-Documents of Original Entry

Retention Period

Total Retention
FE+3

Characteristics

Final Repository
PURCHASING AND PAYMENT SERVICES
Vital
No
Remarks
See 4.7.008 for fiscal records for federal grants.

Status

Last Update
10/15/21 13:50
GUID
UNTRRS-1041

Vendor Setup Forms

Records providing vendor profile information.

Identification

Record Series Item Number
4.2
Retention Policy Number
418
Series
4.2 - Fiscal Records-Documents of Original Entry

Retention Period

Total Retention
US

Characteristics

Final Repository
PURCHASING
Vital
No

Status

Last Update
9/15/21 12:49
GUID
UNTRRS-1034

Vouchers, State

Identification

Record Series Item Number
4.2
Retention Policy Number
338
Series
4.2 - Fiscal Records-Documents of Original Entry

Retention Period

Total Retention
FE + 5

Characteristics

Final Repository
CONTROLLER
Vital
Yes
Remarks
Retention is based on UNT internal practice. Retention is also based on requirements listed in the Federal Student Assistance General Provisions 34 CFR 668.24: Record Retention and Examinations.

Status

Last Update
9/10/21 14:43
GUID
UNTRRS-1033

Vouchers, Local

Identification

Record Series Item Number
4.2
Retention Policy Number
337
Series
4.2 - Fiscal Records-Documents of Original Entry

Retention Period

Total Retention
FE + 5

Characteristics

Final Repository
CONTROLLER
Vital
Yes
Remarks
Retention is based on requirements listed in the Federal Student Assistance General Provisions 34 CFR 668.24: Record Retention and Examinations.

Status

Last Update
10/20/21 15:08
GUID
UNTRRS-1032

Purchase Orders, Reports, Documentation

Requisitions, orders, receiving reports, invoices, or statements, change orders, best value determinations, etc.

Identification

Record Series Item Number
4.2.005
Retention Policy Number
209
Series
4.2 - Fiscal Records-Documents of Original Entry

Retention Period

Total Retention
FE + 5

Characteristics

Final Repository
PURCHASING
Vital
Yes
Remarks
Retention is based on requirements listed in the Federal Student Assistance General Provisions Record Retention and Examinations. Government Code, 441.1855

Status

Last Update
6/29/21 13:33
GUID
UNTRRS-1039

General Journal Voucher

A record of budget entries and transfers of funds between and agency's budgets.

Identification

Record Series Item Number
4.2.006
Retention Policy Number
120
Series
4.2 - Fiscal Records-Documents of Original Entry

Retention Period

Total Retention
FE + 5

Characteristics

Final Repository
CONTROLLER
Vital
No
Remarks
Retention is also based on requirements listed in the Federal Student Assistance General Provisions 34 CFR 668.24: Record Retention and Examinations.

Status

Last Update
10/15/21 13:50
GUID
UNTRRS-1040

Encumbrance Vouchers

Orders, statements, change orders, etc.

Identification

Record Series Item Number
4.2.004
Retention Policy Number
97
Series
4.2 - Fiscal Records-Documents of Original Entry

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
CONTROLLER
Vital
No

Status

Last Update
10/15/21 13:49
GUID
UNTRRS-1038

Daily Cash Receipts Log

Identification

Record Series Item Number
4.2.003
Retention Policy Number
68
Series
4.2 - Fiscal Records-Documents of Original Entry

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
CONTROLLER/LOCAL UNIT
Vital
No

Status

Last Update
10/15/21 13:49
GUID
UNTRRS-1037
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