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Account Records

This records series documents the creation of accounts. Records may include but are not limited to active dates of account, modification of account numbers and related documents and correspondence.

Identification

Record Series Item Number
4.7
Retention Policy Number
366
Series
4.7 - Fiscal Records-Other Fiscal

Retention Period

Total Retention
AC + 6

Characteristics

Final Repository
CONTROLLER
Vital
No
Remarks
AC = After account closed.

Status

Last Update
9/15/21 13:45
GUID
UNTRRS-1075

Signature Authorizations

Signature cards or similar records
establishing authority of an agency
employee to initiate or authorize
financial transactions on behalf of
an agency.

Identification

Record Series Item Number
4.7.012
Retention Policy Number
255
Series
4.7 - Fiscal Records-Other Fiscal

Retention Period

Total Retention
AC+3

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
AC=US+FE

Status

Last Update
6/29/21 14:43
GUID
UNTRRS-1089

Refunds and Repayments

Identification

Record Series Item Number
4.7
Retention Policy Number
218
Series
4.7 - Fiscal Records-Other Fiscal

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
CONTROLLER
Vital
Yes
Remarks
Retention is also based on requirements listed in the Federal Student Assistance General Provisions 34 CFR 668.24: Record Retention and Examinations.

Status

Last Update
9/15/21 13:27
GUID
UNTRRS-1071

Fines Records, Unpaid

Identification

Record Series Item Number
4.7
Retention Policy Number
114
Series
4.7 - Fiscal Records-Other Fiscal

Retention Period

Total Retention
10

Characteristics

Final Repository
LOCAL UNIT
Vital
Yes

Status

Last Update
9/15/21 13:04
GUID
UNTRRS-1067
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