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Records Transmittal Forms - Agency Copy

Forms indicate records transferred to storage or a transfer of legal custody.

Identification

Record Series Item Number
1.2.006
Retention Policy Number
217
Series
1.2 - Administrative Records-Records Management

Retention Period

Total Retention
AC + 2

Characteristics

Final Repository
ARCHIVES
Vital
No
Remarks
AC= Date of authorization for destruction, permanent transfer from storage, or transfer to the Archives.

Status

Last Update
10/15/21 12:38
GUID
UNTRRS-911

Records Retention Schedule (SLR 105)

University copy. Formerly RMD 105. Includes documentation of certification and approval - forms SLR 105C (formerly RMD 105C) and/or other forms designated by the State Records Administrator.

Identification

Record Series Item Number
1.2.005
Retention Policy Number
216
Series
1.2 - Administrative Records-Records Management

Retention Period

Total Retention
US

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
Yes
Remarks
The original copy is retained by the State and Local Records Management Division of the Texas State Library and Archives Commission.

Status

Last Update
10/15/21 12:38
GUID
UNTRRS-910

Records Management Plans

Records management plans and similar records that establish the policies and procedures under which records and information are managed in the University.

Identification

Record Series Item Number
1.2.014
Retention Policy Number
215
Series
1.2 - Administrative Records-Records Management

Retention Period

Total Retention
US + 1

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
No
Remarks
The Local Unit will maintain the documents which pertain to their departments records management plan.

Status

Last Update
6/29/21 9:26
GUID
UNTRRS-917

Records Disposition Log

Logs or similar records listing records destroyed or transferred to the Archives. This will show the records series title, dates of records, and date destroyed or transferred.

Identification

Record Series Item Number
1.2.010
Retention Policy Number
214
Series
1.2 - Administrative Records-Records Management

Retention Period

Total Retention
10

Characteristics

Final Repository
COMPLIANCE
Vital
No
Remarks
Departments should send original copy of logs to Institutional Compliance Office.

Status

Last Update
6/29/21 10:00
GUID
UNTRRS-913

Forms History File

Print masters of original version and all subsequent revisions to the University form, including any associated design or design modification requests.

Identification

Record Series Item Number
1.2.003
Retention Policy Number
117
Series
1.2 - Administrative Records-Records Management

Retention Period

Total Retention
AC + 1

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
AC = Discontinuance of use of form.

Status

Last Update
10/15/21 12:36
GUID
UNTRRS-908

Forms Inventory

Any periodic listing of all forms used internally or externally by the University

Identification

Record Series Item Number
1.2.004
Retention Policy Number
116
Series
1.2 - Administrative Records-Records Management

Retention Period

Total Retention
US

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
10/15/21 12:37
GUID
UNTRRS-909

Destruction Authorizations

University level documents authorizing final disposition of records under a certified records retention schedule.

Identification

Record Series Item Number
1.2.001
Retention Policy Number
76
Series
1.2 - Administrative Records-Records Management

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
Departmental form, Records Management Services holds master record; SEE ACC114 for institutional request to Texas State Library and Archives Commission

Status

Last Update
6/29/21 9:52
GUID
UNTRRS-907

Affiliation Agreements.

Identification

Record Series Item Number
1.1
Retention Policy Number
721
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC+4

Characteristics

Vital
Yes
Remarks
AC=Termination of agreement.

Status

Last Update
9/10/21 11:22
GUID
UNTRRS-1507
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