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Photographs and Negatives - Historically Significant

Documents the collection of photographs or negatives created by or for a component. Includes events that document the component's organization, special ceremonies, occasions, events and facilities. May include commercially available material.

Identification

Record Series Item Number
1.1
Retention Policy Number
419
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AV

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
No
Remarks
Photograph or Negative. URRS-6

Status

Last Update
8/24/21 14:38
GUID
UNTRRS-851

Library Patron Records

Identification

Record Series Item Number
1.1
Retention Policy Number
415
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC

Characteristics

Final Repository
LIBRARIES
Vital
Yes
Remarks
AC = Separation from University, but only after all checked out items and/or fines have been cleared. URRS-207. See RRS 5.4.011 for sign-in sheets, guest books, patron logs, and similar records documenting visitors to limited access or restricted areas of university facilities.

Status

Last Update
8/24/21 14:35
GUID
UNTRRS-852

Memberships/Affiliations - Professional Organizations

Consists of various information from professional organizations to which an employee or student may belong and records for work done for these organizations.

Identification

Record Series Item Number
1.1
Retention Policy Number
413
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AV

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
8/24/21 14:12
GUID
UNTRRS-849

Invention Report Forms and/or any other related documents used to disclose an invention

Identification

Record Series Item Number
1.1
Retention Policy Number
407
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC+7

Characteristics

Archival
I
Final Repository
RESEARCH
Vital
Yes
Remarks
AC = After commercialization efforts for the invention disclosed have been concluded, or rights to the invention have been released to the inventor/s and all outstanding obligations under the release have been satisfied, or invention has been declared uncommercializable or otherwise unsuitable for continued processing. URRS-277

Status

Last Update
8/24/21 13:42
GUID
UNTRRS-846

Patent Applications - Not Issued

Identification

Record Series Item Number
1.1
Retention Policy Number
406
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC+7

Characteristics

Final Repository
RESEARCH
Vital
No
Remarks
AC = Date of last office action or related correspondence in file. These patent applications remain confidential unless published by the US Patent Office or World Intellectual Property Office. URRS-512

Status

Last Update
8/24/21 13:40
GUID
UNTRRS-848

License Agreements and Other Agreements for Patents, Trademarks, and Copyrights

Includes related correspondence and financial documentation.

Identification

Record Series Item Number
1.1
Retention Policy Number
405
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
PM

Characteristics

Archival
I
Final Repository
RESEARCH
Vital
Yes
Remarks
URRS-74. OMB Circular A-110.53 authorized by 31 U.S.C. 503, 31 U.S.C. 1111, 41 U.S.C. 405, and E.O. 11541.

Status

Last Update
8/24/21 13:38
GUID
UNTRRS-850

Events Administration Records

This series documents facilities, services and other accommodations provided by the institution for events on campus. Records may include: facilities reservation agreements; room reservation lists; customer and room occupancy lists; catering services orders; purchase and supply records; customer evaluations; summary reports; and related correspondence.

Identification

Record Series Item Number
1.1
Retention Policy Number
403
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
AC = After completion of the event. URRS-40. CAUTION: Use this record series in conjunction with RRS Section 4.1 for financial records, RRS 5.1.001 for written agreements or contracts, and RRS Section 5.3 for purchasing records.

Status

Last Update
10/19/21 13:40
GUID
UNTRRS-845

Films, Videotapes, and Sound Recordings

This series provides visual and/or aural documentation of institutional activities and events including students, faculty, and staff with significant relevance to either the institution's or individual unit's function and mission.

Identification

Record Series Item Number
1.1
Retention Policy Number
401
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AV

Characteristics

Archival
O
Final Repository
LOCAL UNIT
Vital
No
Remarks
URRS-6

Status

Last Update
8/24/21 13:34
GUID
UNTRRS-847

Compliance Opinions and Advice

This record series may include compliance opinions provided by the Office of Institutional Compliance, including any request eliciting the opinions.

Identification

Record Series Item Number
1.1
Retention Policy Number
400
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC+7

Characteristics

Final Repository
COMPLIANCE
Vital
No
Remarks
AC=After closed, expired, settled

Status

Last Update
8/24/21 13:33
GUID
UNTRRS-842
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