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Reports - Consultants and Committees

Reports and Studies (Non-Fiscal) Annual, sub-annual, or special reports or studies on non-fiscal aspects of the University's programs, services, or projects compiled by University personnel, by advisory committees, or by consultants under contract with the University that are not noted elsewhere in this schedule. Includes reports distributed either internally or to other entities.

Identification

Record Series Item Number
1.1.067
Retention Policy Number
224
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
3

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
No
Remarks
Departments are responsible for keeping the record copy of any reports or studies they prepare, unless the President's Office requests a copy.

Status

Last Update
10/15/21 12:17
GUID
UNTRRS-894

Reports - Biennial or Annual Agency (Narrative)

Biennial narrative reports to the governor and legislature as required by the University's enabling status, including annual narrative reports if they are required by statute.

Identification

Record Series Item Number
1.1.066
Retention Policy Number
223
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC + 6

Characteristics

Archival
P
Final Repository
ARCHIVES
Vital
No
Remarks
AC = September 1 of odd-numbered calendar years. Copy sent to TSLAC Publications Depository.

Status

Last Update
6/29/21 9:43
GUID
UNTRRS-892

Reports - Administrative

Reports and Studies (Non-Fiscal) Annual, sub-annual, or special reports or studies on non-fiscal aspects of the University's programs, services, or projects compiled by University personnel, by advisory committees, or by consultants under contract with the University that are not noted elsewhere in this schedule. Includes reports distributed either internally or to other entities.

Identification

Record Series Item Number
1.1.067
Retention Policy Number
220
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
3

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
No
Remarks
Departments are responsible for keeping the record copy of any reports or studies they prepare, unless the President's Office requests a copy.

Status

Last Update
10/15/21 12:16
GUID
UNTRRS-893

Quality Assurance Reviews

Identification

Record Series Item Number
1.1
Retention Policy Number
211
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AV

Characteristics

Final Repository
COMPLIANCE
Vital
No
Remarks
SEE RRS 1.1 Quality Assurance Records/Health Services

Status

Last Update
8/24/21 13:17
GUID
UNTRRS-834

Quality Assurance Records/Health Services

This series documents the setting of measurable standards and procedures for health systems and professional quality by professionals on staff. This series may include but is not limited to: documentation of equipment monitoring, checks of quality control items, and any necessary corrections; reports by the staff; quality assurance committee notes; Morbidity & Mortality (M&M) conferences for residents, staff reviews and related correspondence.

Identification

Record Series Item Number
1.1
Retention Policy Number
199
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
FE+3

Characteristics

Vital
Yes
Remarks
URRS-485

Status

Last Update
10/19/21 15:00
GUID
UNTRRS-1619

Plans and Planning Records

Plans and records relating to the process of planning new or redefined programs, services or projects of a component that are not included in or directly related to other records series in this schedule.

Identification

Record Series Item Number
1.1.024
Retention Policy Number
189
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC + 3

Characteristics

Archival
O
Final Repository
LOCAL UNIT/ARCHIVES
Vital
No
Remarks
AC = Decision made to implement or not to implement result of planning process. PS4025-05b

Status

Last Update
10/15/21 12:03
GUID
UNTRRS-872

Organization Charts

Identification

Record Series Item Number
1.1.023
Retention Policy Number
177
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AV

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
No
Remarks
A copy of the primary organization charts of the System and each campus component should be transferred to the appropriate university archives. This would include the organization charts of the Chancellor, President(s) and Vice-President areas only.

Status

Last Update
10/15/21 12:02
GUID
UNTRRS-871

Public Information Requests - Exempted from Disclosure

Includes all correspondence and documentation relating to requests for records that are exempt under the Public Information Act (Chapter 552, Government Code).

Identification

Record Series Item Number
1.1.021
Retention Policy Number
175
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC + 2

Characteristics

Final Repository
Office of General Counsel
Vital
No
Remarks
AC = Date of notification that records are exempt.

Status

Last Update
10/15/21 12:02
GUID
UNTRRS-870

Public Information Requests - Not Exempted

Includes all correspondence and documentation relating the requests for records that are furnished in public under Public Information Act (chapter 552, Government Code)

Identification

Record Series Item Number
1.1.020
Retention Policy Number
174
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC + 1

Characteristics

Final Repository
Office of General Counsel
Vital
No
Remarks
AC = Date request fulfilled.

Status

Last Update
6/29/21 9:36
GUID
UNTRRS-869

Public Relations Records

News, press releases, or any public relations files maintained or issues by the University. Includes print, electronic, audio and audiovisual records.

Identification

Record Series Item Number
1.1.019
Retention Policy Number
171
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
2

Characteristics

Archival
O
Final Repository
University Relations, Communications and Marketing/University Archives
Vital
No

Status

Last Update
10/15/21 12:00
GUID
UNTRRS-868