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Directives

Any document that officially initiates, rescinds, or amends general office procedure.

Identification

Record Series Item Number
1.1.010
Retention Policy Number
79
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
US+1

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
6/29/21 9:33
GUID
UNTRRS-864

Calendars and Appointment Books/Itinerary Information

Calendars, appointment books, programs, and scheduling or itinerary records; purchased with state funds or maintained by staff during business hours that document appointments, itineraries and other activities of university officials or employees.

Identification

Record Series Item Number
1.1.013
Retention Policy Number
75
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
CE + 1

Characteristics

Archival
O
Final Repository
ARCHIVES/LOCAL UNIT
Vital
No
Remarks
CAUTION: A record of this type purchased with personal funds, but used by a state official or employee to document his or her work activities may be a state record and subject to this retention period. See Open Records Decision 635 issued in December 1995 by the Attorney General.

Status

Last Update
6/29/21 9:16
GUID
UNTRRS-866

Curriculum Change Records

Identification

Record Series Item Number
1.1
Retention Policy Number
67
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AV

Characteristics

Archival
I
Final Repository
ARCHIVES
Vital
No
Remarks
URRS-131

Status

Last Update
10/19/21 13:43
GUID
UNTRRS-831

Correspondence - General

Non-administrative incoming/outgoing and internal correspondence, in any media, pertaining to or arising from the routine operations of the policies, programs, services, or projects of the University.

Identification

Record Series Item Number
1.1.008
Retention Policy Number
61
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
2

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
CAUTION: Does not apply to correspondence directly related to another category on this retention schedule. SEE comment on item number 1.1.007 (Correspondence - Administrative), SEE ALSO item number 1.1.010 (Directives).

Status

Last Update
10/15/21 11:57
GUID
UNTRRS-863

Correspondence - Administrative

Incoming/outgoing and internal correspondence pertaining to the formulation, planning, implementation, interpretation, modification, or redefinition of the programs, services, or projects of a component and the administrative regulations, policies, and procedures that govern them.

Identification

Record Series Item Number
1.1.007
Retention Policy Number
60
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
4

Characteristics

Archival
O
Final Repository
ARCHIVES
Vital
Yes
Remarks
CAUTION: This records series and item number 1.1.008 should be used only for correspondence that is not included in or directly related to another records series on UNTS Records Retention Schedule. For example, a memorandum that documents an appropriations request must be retained for the minimum retention period prescribed by item number 1.1.004; a letter concerning an audit for that prescribed by item number 1.1.002, etc. SEE ALSO item number 1.1.011.

Status

Last Update
10/15/21 11:57
GUID
UNTRRS-862
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