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Forms Inventory

Any periodic listing of all forms used internally or externally by the University

Identification

Record Series Item Number
1.2.004
Retention Policy Number
116
Series
1.2 - Administrative Records-Records Management

Retention Period

Total Retention
US

Characteristics

Final Repository
LOCAL UNIT
Vital
No

Status

Last Update
10/15/21 12:37
GUID
UNTRRS-909

Destruction Authorizations

University level documents authorizing final disposition of records under a certified records retention schedule.

Identification

Record Series Item Number
1.2.001
Retention Policy Number
76
Series
1.2 - Administrative Records-Records Management

Retention Period

Total Retention
FE + 3

Characteristics

Final Repository
LOCAL UNIT
Vital
No
Remarks
Departmental form, Records Management Services holds master record; SEE ACC114 for institutional request to Texas State Library and Archives Commission

Status

Last Update
6/29/21 9:52
GUID
UNTRRS-907

Affiliation Agreements.

Identification

Record Series Item Number
1.1
Retention Policy Number
721
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC+4

Characteristics

Vital
Yes
Remarks
AC=Termination of agreement.

Status

Last Update
9/10/21 11:22
GUID
UNTRRS-1507

Election Records

Includes official ballots and election results

Identification

Record Series Item Number
1.1
Retention Policy Number
689
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC+2

Characteristics

Vital
No
Remarks
AC=Results are verified

Status

Last Update
9/10/21 11:18
GUID
UNTRRS-1363

Daily Broadcast Logs

Identification

Retention Policy Number
686
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
3 years

Characteristics

Vital
No
Remarks
CAUTION: It is an exception to the retention period indicated that logs involving communications incident to a disaster or which include communications incident to or involved in an investigation by the FCC and about which the licensee has been notified, shall be retained by the licensee until specifically authorized in writing by the Federal Communications Commission (FCC) to destroy them. In addition, logs incident to or involved in any claim or complaint of which the licensee has notice shall be retained by the licensee until such claim or complaint has been fully satisfied or until the same has been barred by statute limiting the time for filing of suits upon such claims. 47 CFR 73.1840(a), 47 CFR 73.1800, 47 CFR 73.1820.

Status

Last Update
9/10/21 11:16
GUID
UNTRRS-1398

Training Materials

Instructional materials developed by the University for training entities or individuals it regulates or serves. UNTHSC Specific

Identification

Record Series Item Number
1.1.043
Retention Policy Number
680
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
FE+5

Characteristics

Final Repository
UNTHSC Compliance Office
Vital
No
Remarks
Settlement with US Office of Inspector General requires FE+5 retention period for clinical documentation training and GCAT (General Compliance Awareness Training) materials kept by the UNTHSC Compliance Office.

Status

Last Update
10/15/21 12:07
GUID
UNTRRS-1468

Speeches, Papers and Presentations

Notes or text of speeches, papers and presentations delivered in conjunction with University work.

Identification

Record Series Item Number
1.1.040
Retention Policy Number
679
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC

Characteristics

Archival
O
Final Repository
ARCHIVES
Vital
No
Remarks
AC= End of term in office or termination of service in a state position.

Status

Last Update
6/29/21 9:20
GUID
UNTRRS-1467

Data Processing Planning Records - Long and Short Range

Reports, Studies, Analysis

Identification

Record Series Item Number
1.1.024
Retention Policy Number
677
Series
1.1 - Administrative Records-General

Retention Period

Total Retention
AC + 3

Characteristics

Archival
O
Final Repository
LOCAL UNIT/ARCHIVES
Vital
No
Remarks
AC = Decision made to implement or not to implement result of planning process.

Status

Last Update
10/15/21 12:03
GUID
UNTRRS-1466
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